Relocating an office can be an expensive and hectic exercise. A business still needs to be operating during the period that an office relocation exercise is ongoing, implying that business must be running while moving. This can lead to different problems that can impact negatively on the firm in both the short and long term. Before a business decides to move either a small or big organization, these fundamental mistakes need to be observed and avoided.
Selecting A Mover Solely on Bid Price
Most companies moving will typically request a bid from different movers. This will allow them to have access to different office movers Carlsbad CA that offer a broad range of moving service and allow them to select the best mover for their need. There will be likely issues in future if the core consideration for hiring a mover is because the mover quoted the lowest price. A company put itself at risk by selecting a mover base on their price quote, as the mover may be unprofessional and not having their best interest at heart. The mover may not have the required equipment to move the company’s property safely. Also, a mover may offer low price but will have hidden cost that will be added once the movement is completed.
Most companies will only assess the primary risk associated with relocating but will not assess long-term risks associated with relocation and engaging a mover. Business will only focus on short-term risk like broken furniture or electronics but not other important things. The company is less likely to focus on the risk associated with properly securing sensitive records, protecting confidential information, unplanned downtime associated with an unprofessional mover and lack of proper budgeting to provide funds to deal with these unexpected risks.
Although some companies do a detail background check on people to work with them, most companies don’t. These can be risky for a business relocating because identity thieves can impersonate moving companies. Companies engaging a movers Carlsbad must ensure that the mover does not hire casual workers and the mover has experience and professional staff that understand the requirements of office relocation. If the moving companies are in the health sector, additional steps need to be put in place to ensure that patients confidential are maintained and that the mover meets HIPPA regulations.
Neglecting Legal Issues
Businesses tend to put little consideration to legal matters that arise out of relocation. The tenancy agreements for both the old and new offices need to be considered. A lease agreement is a legal binding document that if a company default can put the company into serious legal issues. A business relocating need to hire a lawyer to look at both the old and new tenancy agreement to ensure that new agreement is not putting them into any future legal web and canceling the existing agreement will not result in any legal issues.
Another source of legal issue during a relocation process happens when there is a breach in the information of customers, employees or the company. Apart from any negative publicity that the violation may cause the company, a fraudster may have access to the names, date of birth, address, telephone numbers and other information which can cause the company serious legal problems. By the time the company pays any regulatory penalty, compensate those whose information was exposed as a result of the breach, the company may be bankrupt. That is why it is important only to hire a mover that is professional in performing its duty.
Ignoring Important Information
The important thing to do when relocating is to have a proper plan and carry out a proper background check on the moving company before you start moving. Understand that all movers are not the same. There are only a few movers that have the experience and professional competence to move your things safely and ensure that all sensitive information in their care will be securely delivered to your new office. A professional and experienced mover will on hire staff that is properly check and have gone through a rigorous training program to handle any sensitive document that will be moved. Most movers will hire inexperience, unskilled and untrained workers if the mover has jobs more than what it regular staff can handle all in the process of trying to reduce cost.
The above are just some of the pitfall a company needs to avoid when relocating office. Avoiding these problems can save the company not only money but any legal issue that may arise out of relocation.
Find out more on how your company can avoid these problems if you are relocating offices in Carlsbad by going to http://calimover.com/